Family Educational Rights and Privacy Act
FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
I. Notification of Rights
Each year the Parkway School District is required to give notice of the various rights accorded to parents or eligible students pursuant to the Family Educational Rights and Privacy Act (FERPA). Parents and eligible students have a right to be notified and informed. In accordance with the Family Educational Rights and Privacy Act, you are notified of the following:
II. RIGHTS OF PARENTS
1. RIGHT TO INSPECT: You have the right to review and inspect substantially all of your education records maintained by or at the District. You should submit to the student’s school principal or other appropriate school official a written request that identifies the record or records you wish to review and inspect. You may also wish to request a copy of the Student Records policy and guidelines, which contain additional information.
2. RIGHT TO PREVENT DISCLOSURES: You have the right to prevent disclosure of education records to third parties with certain limited exceptions. It is the intent of the District to limit the disclosure of information contained in your education records to those instances where prior written consent has been given to the disclosure, as an item of directory information of which you have not refused to permit disclosure, or under the provisions of Family Educational Rights and Privacy Act (FERPA) which allow disclosure without prior written consent.
3. RIGHT TO REQUEST AMENDMENT: You have the right to seek to have corrected any parts of an education record which you believe to be inaccurate, misleading or otherwise in violation of your rights. This right includes the right to a hearing to present evidence that the record should be changed if the District decides not to alter the education records according to your request. You may request an amendment of your child’s records by (1) advising the appropriate Parkway official how you wish to amend the student’s record and why, and (2) requesting a copy of the Student Records policy and guidelines, which contain additional information.
4. RIGHT TO COMPLAINT: You have the right to file a complaint with the Family Educational Rights and Privacy Act Office, Department of Education, 400 Maryland Avenue, SW, Washington, D.C. 20202, concerning the District’s alleged failure to comply with Family Educational Rights and Privacy Act.
5. RIGHT TO OBTAIN POLICY: You have the right to obtain a copy of the written policy adopted by the Board of Education of the Parkway School District in compliance with Family Educational Rights and Privacy Act. A copy may be obtained in person or by mail from: Custodian of Records, Parkway School District, 455 North Woods Mill Road, Chesterfield, Missouri 63017.
III. SHARING OF INFORMATION:
1. The district will disclose information from a student’s education and/or health records to Parkway School District school officials who have a legitimate educational interest in the records. A school official is defined as:
• A person employed by the District as an administrator, supervisor, instructor, or support staff member including health medical staff and safety/security staff.
• A member of the board of education.
• A person employed by or under contract to the District to perform a special task, such as an attorney, auditor, medical consultants, or therapists.
• A person who is employed by the District’s law enforcement unit.
A school official has a legitimate educational interest if the official is:
• Performing a task that is specified in his or her position description or by a contract agreement.
• Performing a task related to a student’s education.
• Performing a task related to the discipline of a student.
• Providing a service or benefit relating to the student or student’s family, such as health care, counseling, job placement or financial aid.
• Maintaining the safety and security of the school or school property.
2. The District has determined that the Voluntary Interdistrict Choice Corporation (VICC) and its officers, employees and agents are school officials with legitimate educational interests because they act for and on behalf of the District with respect to transfer students and the transfer program, and because they seek to advance the interests of both. A transfer student’s attendance records and other educational records relevant to the student’s participation in the program or to the program itself may accordingly be disclosed to VICC without obtaining written consent from the parent/guardian or eligible student.
3. The District will disclose information from a student’s education and/or health records to officials of another public school, school district or post-secondary school in which a student seeks or intends to enroll. Parkway staff shares education/health records of students, both disabled and non-disabled, with Special School District staff at various times during a child’s enrollment at Parkway. The Parkway School District will not further notify parents or eligible students prior to such transfer of records.
4. The District will disclose information from a student’s education and/or health records to law enforcement and juvenile justice authorities, if the disclosure concerns either law enforcement’s or juvenile justice authorities’ ability to serve the student prior to adjudication. The entity receiving such information must comply with applicable federal confidentiality restrictions.
IV. DIRECTORY INFORMATION
The Parkway School District has designated certain information contained in the education records of its students as directory information for purposes of the Family Educational Rights and Privacy Act (FERPA).
The following information regarding students is considered directory information:
1. Student’s Name
2. Grade Level
3. Parent’s Names
5. Telephone number
6. Date of birth
7. Major field of study
8. Participation in activities and sports including audiovisual or photographic records of the openly visible activities thereof (e.g., artistic performances, sporting contests, assemblies, service projects, awards ceremonies, etc.)
9. Weight and height of members of athletic teams
10. Dates of attendance
11. Degrees and awards received
12. Most recent school attended by student
13. Enrollment status (e.g., full-time or part-time)
14. Photographs including photographs of regular school activities that do not disclose specific academic information about the child and/or would not be considered harmful or an invasion of privacy.
According to law, directory information may be disclosed by the Parkway School District without the consent of the parent of a student, or an eligible student. Such information is normally disclosed through distribution of yearbooks, handbooks, and similar school publications. Parents of students and eligible students have the right, however, to refuse to permit the designation of any or all of the above information as directory information. In that case, this information will not be disclosed except with the consent of a parent or student, or as otherwise allowed by Family Educational Rights and Privacy Act.
Any parent or student refusing to have any or all of the designated directory information disclosed must notify the student’s school indicating that directory information shall not be released. This notification must be filed with the principal of the school that the student attends within thirty- (30) calendar days of the publication of this notice.
In the event a notification of refusal is not filed, the Parkway School District assumes that neither a parent of a student nor an eligible student objects to the release of the directory information designated. Upon request, the Parkway School District will release the names, addresses, and phone numbers of secondary school students to military recruiters and representatives from institutions of higher education unless a parent or eligible student contacts the district and requests otherwise.
PLEASE CALL YOUR STUDENT’S SCHOOL REGISTRAR IF YOU WOULD LIKE YOUR STUDENT’S RECORD CHANGED REGARDING THE FOLLOWING (Previously you have indicated your wishes for the following information on the "New Student Information Questionnaire."):
Parkway MAY NOT release my child’s directory information. Under Federal Education Rights and Privacy Act, public school districts are allowed to release basic directory information, which is student’s name, grade level, parent/guardian names, address, telephone number, date of birth, major field of study, participation in activities and sports including audiovisual or photographic records of the openly visible activities thereof, weight and height of members of athletic teams, dates of attendance, degrees and awards received, most recent school attended by student, enrollment status, photographs including photographs of regular school activities that do not disclose specific academic information about the child and/or would not be considered harmful or an invasion of privacy.
My child’s name MAY NOT be included in the school Buzz Book. You do not wish for your child’s name to be included in the school buzz book. If you chose in the previous statement to deny release of directory information and did not choose this statement, then your child’s name will be included in the buzz book.
My child MAY NOT be photographed and/or taped for publication or public use. I understand this includes SCHOOL PICTURES & YEARBOOK. Denial of permission does not affect the district’s authority to use video cameras for law enforcement and discipline purposes. You do not wish your student to be photographed or taped at school or during school activities. This includes annual school pictures and electronic images to be published in school/district publications or electronic media. This means your child will not appear in the yearbook and on Parkway websites.
Medical/health concerns related to my child MAY NOT be disclosed to district staff. You do not wish the school nurse to report your child’s health issues/problems to the administrators/teachers and other district staff who work with him/her. Please be aware denial of this information to the staff working with your child could cause serious consequences in the event of an emergency.
Parents to Report Additional Student Information
Federal Law Sets New Race/Ethnicity Categories
Every year, students bring home a census verification form the first day of school for their parents to update important information. Please note there are some changes to the form this year which require every parent’s close attention and action. Every student must return this form with updates on August 18, the second day of school.
The federal government has changed student race and ethnicity categories to provide a more accurate picture of U.S. schools’ ethnic and racial diversity. It will enable individuals to report ethnic and multiple racial classifications. All parents will have the opportunity to identify their children’s ethnicity as Hispanic/Latino or not Hispanic/Latino and race(s) as American Indian or Alaska Native, Asian, Black or African American, Native Hawaiian or other Pacific islander, or White.
It is very important that parents read the instructions on each student’s Census Verification Form carefully, update it, sign it and send it back to school on Wednesday, August 17.
For additional information, please visit http://www.pkwy.k12.mo.us/pupilPersonnel/index.cfm.
REV 5/11 MT