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Student Attendance

Reason Codes

 
A reason code for the student’s absence must be recorded in Infinite Campus with each absence. The school has the option of using all of the following reason codes or just a few, but a reason code must be entered. A reason code must be entered if a student attends a Field Trip or Athletic Event. If student is not in classroom, but is attending school sponsored activity then the absence would be “Exempt.”
 
Reason Codes:
 
Code
Description
Definition
Excused/ Unexcused
ADC
Alternative Discipline Center
Suspended from middle or high school and is attending the Alternative Discipline Center (ADC), list “ADC” with nothing entered in the “Status” section. The Facilitator of ADC will send weekly attendance reports to the attendance secretary.
 
 
AE
Absence Excused
A communication from the parent must occur with one of the following reasons in order for an absence to be excused.  
                               
1.    Illness of the student (In some cases, documentation from appropriate licensed professionals may be required.)
2.    Death in the student’s immediate family
3.    Days of religious observance
4.    Medical or dental appointments
5.    Court Appearance
6.    Quarantine or hospital confinement
7.    Medical, mental health/psychological, or substance abuse treatment when documented by appropriate licensed professionals
8.    Field trips or other school initiated absences
9.    An emergency that, in the judgment of the principal, constitutes a reasonable cause of absence from school (Oversleeping, car trouble, running parental/ guardian errands, babysitting and other such circumstances do not constitute reasonable cause for being absent from school.)
10.  Attendance at a district approved alternative educational setting/program such as the Alternative Discipline Center or GOLD Star  (In cases where lack of transportation, illness, or other mitigating circumstances that prevent a student from attending a district program, the principal will determine whether a student shall receive credit.)
Excused
AT
Athletic Event
Athletic activity which requires the student to be absent from classes
Exempt
AU
Absent Unexcused
Reason does not fall within the areas listed above in “Excused Absence” including vacations, visiting out-of-town relatives, or participating in non-school sponsored activities or events. If the excuse the parent gives is not in the list of “Excused Absences,” then the absence would still be considered unexcused even though the parent called.
Unexcused
BR
Bereavement
Death in the student’s immediate family.
Excused
BS
Bus Suspension
Suspended from the bus and is not able to make it to school.
Unexcused
DE
Dentist Appointment
Dental appointment during the school day.
Excused
DO
Doctor Appointment
Medical appointment during the school day.
Excused
FT
Field Trip
Field trip or other school-initiated absence. Field Trip teacher must take attendance and notify secretary if a student is absent from the field trip.
Exempt
FV
Family Vacation
Absent due to vacation, visiting out-of-town relatives, or participating in non-school sponsored activities or events. 
Unexcused
GSA
Gold Star Absent
Student enrolled in Gold Star Program.
 
HB
Homebound Student
Not able to attend school for medical reasons and are considered “Homebound.” Special Services Department will update the attendance.
 
IL
Illness
Used if a parent calls to say that the student is sick.
Excused
IS
In-School Suspension
Suspended in school. List this reason code, nothing entered in the “Status” section. 
Exempt
LB
Late Bus
Late due to the bus failing to pick up the student or not bringing the student to school on time. “Status” of “Absent” would be used only if the student misses more than half of the first class. This absence would not count against perfect attendance. A “Status” of “Tardy” would not be recorded if the bus is late bringing the student to school and the student misses less than half of the first class.
Excused
MB
Missed Bus
Used if the student misses the bus. The “Status” would be marked “Absent” or “Tardy” according to the guidelines above.
Unexcused
NB
No Bus
A bus was not available to transport student.
Excused
NIC
Not in Class
Attending school sponsored activity/ appointment within the school or district, but is not in the classroom.
Exempt
OS
Overslept
Parent calls to say that student overslept. “Status” would be “Absent” or “Tardy” according to the guidelines above.
Unexcused
RH
Religious Holiday
Absent due to religious observance.
Excused
SUA
Suspended Absent
Suspended and not attending any Parkway Alternative Programs.
Unexcused
SV
School Visit
Visiting another school outside of district.
Principal Discretion
TD
Tardy
Student misses less than half of a class.
Exempt
TR
Truant
Skipping class without permission.
Unexcused